Receive a purchase order

Use Receive when goods from an active purchase order arrive from your supplier.

To receive a purchase order

1. Open Purchasing and select Purchase orders.
2. Open the purchase order you want to receive.
3. Select Receive.
4. Review the Receipt date.
5. Add an Internal note when needed.
6. Enter the quantity received in Received now for each product.
7. Choose the Location where each product was received.
8. Review Check the receipt.
9. Select Confirm receipt.

If the full outstanding order has arrived, you can use Receive all remaining to fill the remaining quantities automatically.

After you confirm, NORTHMAST records the receipt and automatically updates the available inventory at the selected Shopify location. You do not need to update the stock separately in Shopify.

If the location is used to fulfil online orders, the updated inventory is then available to Shopify for sales through your webshop. Existing inventory is not overwritten.

Partial and complete receipts

You do not need to receive the whole purchase order at once.

What you receive	What happens
Part of the order	The purchase order stays Ordered and the Receipt status becomes Partially received. The remaining quantity stays visible under Still open.
Everything still open	The purchase order becomes Completed automatically. No additional action is required.

For a later delivery, open the purchase order and select Receive again.

Received more than ordered?

You can record a quantity that is higher than the quantity still open.

When this happens, NORTHMAST shows More received than ordered. To continue, select I confirm that more was received than ordered.

The ordered quantity on the purchase order does not change. The additional received quantity is recorded separately.

View receipt history

Open the History tab on the purchase order to view receipts and other receiving-related events for that order.

To view receipts across all purchase orders, go to Purchasing → Receipts.

Can’t receive a purchase order?

The Receive action is only available while the purchase order is Ordered and there is still something to receive.

You will not see Receive when the order is:

• Draft
• Completed
• Cancelled

A receipt also needs an active location where the goods can be received. If a product is not available at the selected location, choose another valid location or make the product available at that location first.